How to Choose the Right Accounting Outsourcing Partner

Our technology can automate and integrate your transaction workflow, giving you real-time visibility into your business and freeing you to concentrate on your core competencies. Our client, one of the largest restaurant chains in the USA with over 220 locations, was struggling with the Accounts Receivable of third party delivery services such as Doordash and UberEats. IQ developed a process to effectively reconcile and collect all of the monies due to our client, ensuring that they were being charged correctly, received all of their credits and properly recorded income and expenses. For example, if you’re a New York-based company outsourcing to the Philippines, you’ll experience a time difference of 12 hours.

Outsourcing IT support will help you partner with a service provider that offers experienced staff and sophisticated technology like artificial intelligence and OCR services. This will help you provide efficient, faster, and better services for your clients. With access to the outsourcing company’s expertise, a business can rely on tasks being performed more quickly and with more accuracy than having to scout the professionals to hire and train in-house.

Outsourcing innovation: Where do managed services fit?

In fact, you can outsource your entire back-office accounting function to RSM, flexibly and affordably. Time zone differences become a problem mainly when outsourcing to foreign countries or regions within your country with considerable time differences. Most developing countries like Thailand or Costa Rica expand their educational and technical infrastructure to produce skilled graduates that cater to the growing demand of the outsourcing industry.

The right technology can also enable clients and staff to collaborate more effectively. Technology that allows clients to share and communicate from anywhere on any device, and improves overall collaboration, lessens the strain on staff. The last thing you want is yesterday’s technology or a hard-to-use platform. RSM’s cloud-based FAO platform is easy, scalable and technologically powerful, providing real-time information in dashboard format for clear decision-making.

Identifying Your Business Needs

The market for outsourced preparation services has expanded in recent years due to the growing shortage of in-house accountants. With partial outsourcing, vendors handle the busy work and pass skilled labor to in-house employees. Many firms are turning to third parties for assistance rather than adding full-time employees. It allows firms back office accounting to handle an increased workload and take on more clients while still hitting tight deadlines, but without getting bogged down in hiring additional staff. A well-established company with a proven track record indicates stability and reliability. Request references from clients who have similar business models or requirements as yours.

However, even you will hire a skilled and qualified person, someone (usually the executive director) will still need to be involved in the process while approving invoices, making deposits, reviewing timesheets, etc. If your accountants are still using only Excel sheets – you are wasting your time and money. Outsourcing may offer you the possibility to hire a professional with a higher level of expertise at an affordable price. The traditional outsourced IT model is increasingly out of sync with continuous transformation and innovation.

The 3 major challenges of scaling a BPO

Outsourcing back office tasks allow you to focus on essential front-office business activities like developing services to maximize customer satisfaction. Most back office BPO companies offer flexible business models that can be customized to suit your business needs. You can either choose traditional fully-managed outsourcing workstations or remote teams to cut costs. Every accounting and bookkeeping company have their payment schemes – some of them charge by the hour, others every month. Therefore, you can choose the payment term that suits your needs and budget the most, but do not make your decision only based on cost-effectiveness.

You don’t have to hire, train, or manage an in-house accounting staff, which can reduce your overhead costs and administrative burden. You also don’t have to invest in expensive accounting software, hardware, or infrastructure. The cost of outsourcing services is a crucial factor that businesses better carefully consider. Different providers have distinct pricing models since the cost is influenced by various factors.

Moreover, an unsupervised outsourcing team could affect your business’s work quality and services, especially if you’re outsourcing to a foreign country. These back office BPO services are better outsourced as they’re time-consuming and recurring tasks – often prone to errors. For example, the average annual salary of an HR manager in the Philippines (USD 14,015) is low when compared to countries like the USA (USD 1,48,000) or the UK (USD 1,29,705). Hiring professionals to deal with accounting for your company will help to predict your cash flow and they can even help you come up with ways to get some extra cash for your business. Another important benefit is that outsourcing companies also have the flexibility to meet changing business demands. This feature allows a business the option to outsource part of a function, an entire division, or even specific responsibilities depending on its strategy.

This improved efficiency is good for your firm and can allow you to increase capacity and profitability without increasing headcount. It can also help you improve efficiency within your firm and be pulled into the hiring cycle less frequently. Ask about current policies and procedures for handling sensitive information and client data. A reliable outsourcing company will have stringent confidentiality agreements in place, requiring its staff to maintain strict confidentiality standards. It’s a must for non-disclosure agreements (NDAs) to be part of the contract to protect your business’ sensitive financial information. Our experienced team develops client-centric solutions that leverage your existing accounting systems rather than replacing them.

To gain an understanding of the financials while being in sync with the cash flows and the financial health status of the firm is all made possible with our customized QuickBooks services. We empower the firms to take the right decisions in relation to bookkeeping and accounting with our dedicated QuickBooks setup services. Our illustrious list of clients includes the CPAs, Accounting firms and businesses who have benefitted strongly from our dedicated Backoffice QuickBooks accountant services.

• It takes resources to manage it, from creating a recruitment strategy to selecting applicants to interview them.
• Baby Boomers are retiring and there are not enough new workers to fill the vacancies.
• When a private equity firm purchase a retailer with over 500 locations, we were able to get payroll up and running for over 7,000 employees within a few weeks and ensure accuracy and timeliness from then on.
• Most developing countries like Thailand or Costa Rica expand their educational and technical infrastructure to produce skilled graduates that cater to the growing demand of the outsourcing industry.
• Speaking directly with their clients will provide valuable insights into their performance, process, responsiveness, and ability to meet deadlines.
• Finance and accounting outsourcing is only the beginning—RSM has the people, processes and technology to transform your finance department and, by extension, your company.

Currently, many firms are focusing on a return-to-office policy, tilting the scale in favor of those with more flexible employment options. A survey from April 25 – May 5, 2023, by The Conference Board finds that 54% of companies are requiring, or strongly encouraging workers to report to the office. At the same time, 28% of workers whose employers are instituting such a mandate say their intent to stay with their employer has decreased in the previous six months. In other words, the OCR solution will learn to catch its own mistakes before humans need to. Scan-and-populate solutions provide much-needed relief to staff during the most stressful periods.